Executive Assistant/Office & Property Manager

Executive Assistant / Office & Property Manager

Location

West Hollywood, Los Angeles, CA Employment Type: Full-Time, On-Site Schedule: Monday–Friday, 8:30 a.m.–5:30 p.m., with occasional flexibility as needed Compensation: $100,000–$140,000 DOE, plus discretionary bonus and comprehensive benefits

About the Role

A well-established and growing lobbying firm with a multi-state presence is seeking a highly capable, self-directed Executive Assistant / Office & Property Manager for its Los Angeles office.

This multifaceted position will support three partners and the firm’s owner, who travels to Los Angeles regularly. The role will also oversee the daily operations of the West Hollywood office, the building in which it is located, and a private residence.

Because the partners are frequently out meeting with clients, the successful candidate must be comfortable working independently and taking full ownership of the office and properties. The ideal candidate notices what needs attention, acts with urgency, and resolves issues without requiring constant direction.

This is an established position with existing responsibilities and systems to learn and manage. While the role is hybrid in scope—combining executive support, office management, and property oversight—it is not a remote position.

Key ResponsibilitiesExecutive & Personal Support

• Provide administrative support to three partners and the firm’s owner.
• Manage multiple calendars, including meetings, appointments, events, conference calls, and scheduling changes.
• Coordinate travel arrangements, including flights, hotels, ground transportation, reservations, itineraries, and expense reports.
• Prepare professional correspondence, meeting materials, presentations, and other documents.
• Track priorities, deadlines, and follow-up items to ensure timely completion.
• Process check requests, invoices, reimbursements, and other administrative paperwork.
• Maintain o