Executive Assistant, Mission Execution

About the role

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Muon seeks an Executive Assistant to support the SVP of Mission Execution and the Mission Execution leadership team. This role is operations-focused rather than administrative in the traditional sense: the SVP manages his own calendar and travel, and this person instead owns the operating mechanics of the organization — the meeting cadence and the artifacts that come out of it, the action items and whether they actually close, the org's documentation and reporting, and the logistics behind offsites, reviews, and customer visits.

Mission Execution is one of Muon's largest organizations — roughly 130 people spanning mission management, mission systems, mission instruments, hardware engineering, production, and propulsion — and it is where our satellite programs are built, integrated, tested, and flown. Where a program manager owns a program, this role owns the connective tissue that keeps seven functions and dozens of programs running on a common rhythm.

The ideal candidate is highly organized, unusually persistent about follow-through, comfortable working with technical people and technical content, and able to operate with minimal direction in an environment where priorities shift with hardware. The role will have significant impact by making the organization's cadence reliable, its data trustworthy, and its commitments visible.

This position is hybrid and requires working on-site in our San Jose, CA office three days per week.

Responsibilities

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• Own the Mission Execution operating cadence: schedule and run the logistics for staff meetings, program reviews, all-hands, and skip-levels; publish agendas, capture decisions, and drive action items to closure.
• Maintain the organization's action item and commitment tracking, and chase owners until items are actually closed — not just logged.
• Build and maintain recurring reporting: staffing and headcount views, hiring pipeline statu