Executive Assistant

Job Description

The Executive Assistant will support the President of Bessemer Trust, a family office overseeing more than $250 billion in assets for over 3,000 individuals and families of substantial wealth. The Executive Assistant will provide seamless administrative support and serve as a liaison with key internal and external partners, requiring a clear understanding of the firm's priorities and the ability to build effective working relationships across departments and seniority levels.

Success in this role demands unquestionable integrity, sound judgment in handling sensitive and confidential matters, and exceptional interpersonal and organizational skills. The ideal candidate brings excellent attention to detail, the ability to manage multiple projects simultaneously in a fast-paced environment, and a collaborative, solutions-oriented approach to their work.

Primary Responsibilities

• Manages a complex calendar, with discretion to prioritize and adjust based on criticality and understanding of the business
• Proactively tracks key deliverables, tasks, approvals, and deadlines on behalf of the President, while ensuring the President is well-informed of upcoming meetings, commitments, and responsibilities
• Responds to incoming calls and inquiries with sound judgment, facilitating timely and appropriate communication and access
• Liaises with key stakeholders, including but not limited to, the President's leadership team, Executive Committee members, and clients
• Partners with Marketing to execute important events including annual Wealth Management conferences and multi-day offsites and onsites
• Coordinates internal and external meetings, including reserving conference rooms, setting up videoconferencing, catering, and making restaurant reservations; supports the preparation, coordination, and distribution of relevant meeting materials
• Manages board logistics and relevant documentation
• Utilizes Salesforce as a primary relationsh