Executive Assistant

The Executive Assistant will support the CEO of Bessemer Trust, a family office overseeing more than $250 billion in assets for over 3,000 individuals and families of substantial wealth. The Executive Assistant will provide seamless administrative support and serve as a liaison with key internal and external partners, requiring a clear understanding of the firm's priorities and the ability to build effective working relationships across departments and seniority levels.

Success in this role demands unquestionable integrity, sound judgment in handling sensitive and confidential matters, and exceptional interpersonal and organizational skills. The ideal candidate brings excellent attention to detail, the ability to manage multiple projects simultaneously in a fast-paced environment, and a collaborative, solutions-oriented approach to their work.

Primary Responsibilities

Executive Support

• Manage the CEO's time effectively, balancing immediate demands with longer-term priorities and exercising sound judgment in evaluating and prioritizing requests.
• Manage a complex and dynamic calendar, proactively identifying conflicts, anticipating scheduling needs, and ensuring the CEO's time is aligned with business priorities.
• Serve as a key point of contact for internal and external stakeholders, facilitating effective communication and appropriate access to the CEO.
• Track key deliverables, decisions, approvals, and follow-up items to ensure commitments and deadlines are met.
• Anticipate the CEO's administrative needs and proactively address issues to ensure the CEO's schedule and activities run smoothly.
• Exercise a high degree of discretion and sound judgment when handling sensitive communications, requests, and confidential information.

Meeting Management

• Coordinate internal and external meeting logistics, including scheduling, conference rooms, offsites, videoconferencing, catering, and reservations.
• Manage meeting preparation and f