CGS FAMILY PARTNERSHIP

Director of Finance and Administration

Sewell, NJ, US$103,000-$111,000Posted 1 day ago

RemoteFull-Time Finance Manager $100k-$149k New Jersey

Job Description

POSITION SUMMARY

The Director of Finance and Administration is a senior leadership position responsible for providing operational oversight of the organization’s financial management, accounting, administrative operations, and business support functions. The Director ensures the organization maintains sound financial practices, effective internal controls, accurate and timely reporting, regulatory and contractual compliance, and responsible stewardship of organizational resources.

Working closely with the CEO, Board of Trustees, and agency leadership, the Director provides financial analysis and guidance to support organizational planning and decision-making, acting as a resource to the agency regarding all fiscal matters, Must have strong communication and partnership across the organization to strengthen business practices, improve operational efficiency, and ensure financial processes effectively support program operations and the agency’s mission.

QUALIFICATIONS

Bachelor’s degree in finance, business, accounting, or a related field.
Minimum of 5 years progressive experience in finance, accounting, business operations, or administration.
Experience managing a budget of at least $5M.
Experience in a nonprofit organization, state contracting, managed care, or human services preferred.
Experience with government, corporate, or foundation grant financial management & compliance preferred.
Strong financial management, analytical, organizational, and problem-solving skills.
Demonstrated leadership and staff supervision experience.
Excellent written, verbal, interpersonal, and professional communication skills.
Ability to explain complex financial concepts and information clearly to individuals at all levels of the organization, including non-finance staff and managers.
Must pass all background checks, including Medicaid debarment.
Hybrid work arrangement: must be able to regularly work both remotely (using all applicable technologies and procedures) and in-person (CGS office/community) as assigned.
Effectively uses required and designated technology with minimal assistance to fulfill job duties including but not limited to hardware (i.e., computers, phones, etc.) and software applications (i.e., Microsoft Office, Outlook, SharePoint, Zoom, Teams, electronic health records, etc.). Strong proficiency with Excel. Demonstrates proficiency with accounting, billing and payroll software.
Some travel may be required (on average 0-3% of schedule) to attend meetings/training/events. When driving to complete CGS responsibilities, a valid driver’s license and adequate driving record are required; must remain insurable on a CGS auto insurance plan.

ESSENTIAL RESPONSIBILITIES

Financial Management and Accounting

Plan, direct, and manage the organization’s finance and accounting functions, ensuring overall financial stability and sound financial practices.
Oversee accounts payable, accounts receivable, general ledger activities, payroll-related financial functions, financial analysis, Medicaid billing and eligibility, flex fund monitoring, and other accounting activities as assigned.
Oversee financial reporting systems, accounts, and ledgers to ensure accuracy and compliance with generally accepted accounting principles (GAAP), regulatory requirements, contractual obligations, and organizational policies.
Maintain effective internal controls and safeguards related to revenue, expenditures, organizational assets, program budgets, and financial transactions.
Ensure timely completion of month-end and year-end financial activities, including bank and balance sheet reconciliations, schedules, accruals, and related reporting.
Analyze financial results, trends, and variances; make recommendations or corrective action as appropriate.
Prepare and present financial reports, spreadsheets, analyses, and recommendations to the Chief Executive Officer and Board of Trustees as requested.

Budgeting and Financial Planning

Collaborate with the Chief Executive Officer and agency leadership to develop, manage, and monitor the organization’s annual budget.
Coordinate required budget modifications and budgetary reporting in accordance with internal and external timelines and standards, including CGS, DCF, IRS, and Medicaid requirements.
Monitor actual results against approved budgets, identify and explain significant variances, and recommend appropriate corrective actions.
Provide financial information and analysis to support strategic planning, program operations, resource allocation, and organizational decision-making.

Audit, Compliance, and Reporting

Lead and coordinate the annual audit process, working with external auditors and assigned staff to ensure timely submission of accurate financial statements, reconciliations, schedules, accruals, supporting documentation, and related reports.
Coordinate preparation and submission of the organization’s Form 990 and other required financial and regulatory filings.
Oversee financial and compliance reporting associated with government and corporate requirements and foundation grants and contracts, as applicable.
Lead the preparation and submission of components and documentation required for Department of Children and Families (DCF) contracts, including contract renewals and required financial reports, ensuring accuracy and compliance with established deadlines.
Ensure expenditures and financial activity are appropriately aligned with applicable grant, contract, and program budgets throughout the relevant funding period.
Monitor compliance with applicable financial laws, regulations, contractual requirements, organizational policies, and internal procedures.

Administrative and Business Operations

Evaluate and improve business and administrative practices that affect financial performance, operational efficiency, and organizational effectiveness.
Collaborate with internal departments to analyze and improve practices related to billable care management activity, flex funds, mileage, purchasing, referral agreements, technology expenses, contracts, and other operational areas with financial or business impact.
Oversee assigned facility management and administrative functions and staff (not limited to office coordination, vehicle fleet, purchasing, property management, inspections, etc.).
Maintains strong vendor relationships and contracts in coordination with other relevant staff and departments.
Collaborate with Human Resources and designated agency leadership regarding employee benefits, insurance, payroll, retirement plans, and other financial-related HR functions.
Provide primary oversight of the employee retirement plan, including recommendations regarding plan details, compliance with applicable laws and policies, and coordination with plan administrators and related vendors.
Demonstrate strong partnership and collaboration with agency leadership and staff, as appropriate, to strengthen the integration of financial, administrative, technology, and operational processes.

Leadership and Staff Development

Provide effective supervision, direction, and performance management of assigned staff.
Clarify roles and responsibilities, leverage team strengths, and identify opportunities for professional development and training.
Recruit, mentor, train, and retain a strong and collaborative finance and administrative team, while delegating responsibilities appropriately.
Monitor and evaluate departmental practices and staff performance to promote effectiveness, accountability, quality, and continuous improvement.
Maintain strong internal communication and collaboration across the organization and promote a positive, professional, and supportive work environment.
Model integrity, credibility, professionalism, ethical conduct, and commitment to the CGS mission.

Executive, Board, and External Relations

Maintain timely, effective, and professional communication with the Chief Executive Officer regarding the organization’s financial condition, risks, opportunities, and operational needs.
Participate in scheduled Board of Trustees meetings and committees and provide financial information, analysis, and recommendations as requested.
Support the Chief Executive Officer and Board in understanding financial trends, operating results, risks, and financial implications of organizational decisions.
Professionally represent CGS and contribute to relevant workgroups, committees, and meetings with the New Jersey Children’s System of Care, Medicaid, DCF, and other system and community partners.
Build productive working relationships with program and administrative leaders, helping departments understand and effectively apply financial policies and practices.

Other Responsibilities

* Perform other duties as assigned. The above statements are intended to describe the general nature and level of work being performed and are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required.

SKILLS & COMPETENCIES

Strong knowledge of nonprofit financial management, accounting principles, financial reporting, budgeting, audit preparation, payroll, accounts payable and receivable, general ledger functions, and internal controls.
Demonstrates knowledge of tax requirements, regulatory compliance, grant and contract financial management, and government reporting requirements.
Medicaid billing experience preferred.
Prefer grant management experience, particularly related to compliance, budgeting, and financial reporting.
Demonstrated ability to analyze financial data and translate financial results into meaningful information for strategic decision-making.
Ability to communicate complex financial concepts clearly and effectively to both finance and non-finance personnel.
Highly organized, analytical, detail-oriented, and solutions-focused, with strong judgment and problem-solving skills.
Ability to identify trends, assess financial and operational implications, and recommend practical improvements rather than simply reporting results.
Ability to work independently under the direction of the Chief Executive Officer, collaboratively as part of an executive leadership team, and effectively lead and develop staff.
Ability to manage multiple priorities, meet deadlines, and respond appropriately to changing needs and time-sensitive requests.
Strong leadership, interpersonal, managerial, and communication skills.
Ensures compliance with applicable laws, regulations, organizational policies, procedures, and plans.
Maintains the highest standards of integrity, confidentiality, professionalism, and ethical conduct.
Demonstrates strong internal communication, collaboration, and a positive organizational culture.

EQUAL OPPORTUNITY / EMPLOYMENT DISCLAIMER

CGS Family Partnership, Inc. is an Equal Opportunity Employer. This job description does not constitute a contract of employment. CGS Family Partnership, Inc. may exercise its employment-at-will rights at any time during the employment relationship.

Pay: $103,000.00 - $111,000.00 per year